By default, all weeks prior to a team member’s start date are automatically locked.
You can lock weeks in the "Archived" section of the "Approval" page so that your team members can no longer make edits to their timesheets during those weeks (provided there are no pending or unsubmitted timesheets during the week(s) in question).
If you wish to reopen a timesheet that has been closed, so a team member can make edits to it, you must unlock the week first, before the timesheet can be reopened.
Note: You can configure Timetracker to automatically lock a week after the timesheets for that week are approved or closed.
1. On the Timetracker menu bar, click Approval.
2. In the left pane, expand the Archived section.
3. In the first column, expand the appropriate year.
Unlocked weeks will have a () icon next to them.
4. Hover over this icon.
The icon turns gray and displays the tool tip "Click to lock week".
5. Click the icon.
If the week can't be locked, the following message will display: "This week cannot be locked. Please ensure that there are no pending or unsubmitted timesheets and try again."
If it can be locked, the page will refresh and the locked () icon will display.
Once locked, team members will then see the "Week is locked" message and icon () on their "Timesheet" page for that week or on the “Monthly” calendar in the “Week Total” column. No further edits can be made.
6. Hover over the () icon.
The unlock () icon displays.
6. Click on the () icon.
The week is unlocked.
The () icon displays next to the week. Timesheets from this week may now be reopened and edited by team members, if necessary.