Description on activity types could help productivity of users in companies with complex registration rules
Gathering Feedback
We have quite a few activity types and it can often be complex for people to figure out when to use which activity type to track time.
This could be solved in a way that also would increase productivity by allowing the administrator to add a description to an activity type, a sort text describing when to use that activity type and maybe with a few examples. Since this is very different in different organizations.
The description could then be shown on next to the activity type selection of various pages like "add time" on the monthly view, maybe as a small information or question mark that would pop up the description.
Even something like being able to add a small link could be very beneficial, in case you have a more involved description elsewhere, like in a devops wiki.
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Thank you Jim, this is an interest use-case/request. Out of curiosity may I ask how many activity types do you have in your organisation?
Kind Regards,
Andrea
Product Owner - www.7pace.com -
I hope this will provide some insight and not overload you with information :)
We currently have 19 activity types, which I guess isn’t even that many, its enough however so that I “color coded them” in categories (I’ve attached a picture)
We’ve sort of also had to work a bit around the “billable” workflow you have designed, since we need a way for the registering person to communicate if something is billable or not, we ended up having an activity type for it, we don’t have a financial person going through all the time logs to see what is billable or not, the people that do billable work mark it as billable (with our activity type, since they cant set the billable indicator themselves) and then someone else pulls out those logs to invoice customers.
Other than that it fits our workflows mostly, we do however have people also register their time off, like if you have vacation or if you have flexible hours we register “flex” when those are used, which actually makes it look like people spent time instead of subtracting that time, so usually I have to manually remove that so it doesn’t look like a person used a 5*7,4 hours 1 week if he registered 1 days off, but 4*7,4 instead (7,4 hours is a “standard” work day here)
Since we also have Funded innovation projects, I thought about using your “budget” feature for being able to assign hours into an innovation project, but I'm not sure that’s possible for us to get working, at the moment we pair those things in a separate system that we built with the devops api and the timetracker api. TimeLog <-> InnovationProject
I can send you some more information from our internal wiki so you can see how we explain to our employees how/what they should register time on, but I don't feel that should be public.
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Hey Jim,
if you don't mind that'd be helpful I think. You can send at support@7pace.com, just mention my name (Andrea Moro) and they'll forward it to me.
Many thanks,
Andrea
Product Owner - www.7pace.com
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