Reminders to Submit Timesheets

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9 comments

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    Francis Lheureux

    It will be very useful.

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    Fabio Honigmann

    I support this feature as well.

    Not sure about the capabilities of integrating with the native Azure DevOps notification system to avoid configuring notifications in different places. Assuming such native integration was possible it would likely make it easier to integrate with other mediums like Slack and Microsoft Teams as well.

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    Maxim (Andarth) Shestakov

    Hi everyone!
    I've created your feature request in our backlog (internal Id is 31091), I will try to discuss it with the team in the nearest future.
    We will post updates here.

    Regards,
    Maxim (Andarth)

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    Maxim (Andarth) Shestakov

    Hello everyone!

    I'm currently designing this feature - do I get you right - we are talking about Reminder for users to send previous week for approval?

    Regards,
    Maxim

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    Fabio Honigmann

    First let me say that you guys are awesome, thank you for listening to your users!

    Yes, the way i imagined this was to have a way to set a rolling time window to remind people that they have not submitted their timesheet.

    Within my organization the expectation is that staff will submit their timesheets weekly by mid-day monday (for the previous week's work), and managers are expected to approve their staff timesheets by end of day Monday.

    I can imagine other users may have other requirements maybe more or less strict, maybe biweekly, monthly, or something else.

    If we were to separate this into two types of messages between "early reminder" and "late notice" i think i'd choose the "late notice" so its not annoying to those that follow the rules.

    I hope this helps.

    Fabio

     

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    Sharla Ruland

    I support the need for this feature as well.  Monday reminder to put in time is what I am looking for as well.

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    Maxim (Andarth) Shestakov

    Sharla, Fabio, again, let's define terms because I'm a little confused and could get you wrong.
    1) We have Approval Feature, and we use the terms "Submit/Unsubmit for Approval" timesheets on a weekly bases. So if the user forgets to send his timesheet to his manager to get Approval - we could notify him about it.
    2) We have users that do not use any of the clients to track time, but they are adding time manually. So we could remind them that previous week contains no time records

    Here, in the current request, we are discussing reminder to send previous week for approval (1st option).

    And here: https://support.7pace.com/hc/en-us/community/posts/115000413743-Automated-reminders-for-people-to-enter-time , we are discussing reminder to enter the time (2nd option)

    Do I get it right?

    Regards,
    Maxim

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    Sharla Ruland

    Hi Maxim.  In our implementation of timetracker, we don't deal with approving time.  Previous week for approval is fine...if they have no time posted for the previous week...and that is checked on Monday to remind folks, then that is fine.  I also like the idea of reminding people DAILY that they posted no time for yesterday Monday-Friday only.  We don't work Saturday/Sunday.  Let's say you allowed us to pick the days to alert on.  Maybe I would pick a Tuesday/Thursday email notification if time wasn't posted in current week as well.  This is just my thinking out loud.

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    Fabio Honigmann

    I agree that it should be configurable. Both between remind to enter time (on/off, when monday-sunday, time, etc..), reminder to submit sheet (on/off, how often weekly/monthly, etc..)

    I'd hate if the system was reminding people daily in my setup, because it would quickly lead people to just block the notifications and it's all pointless.

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